PROGRAM GUIDE

Innovation is the key to progress. Without it, we risk stagnation and lack of growth. It’s been said that “nothing changes if nothing changes,” and this is true. If we don’t make a conscious effort to evolve and improve, we’ll remain the same. This doesn’t benefit anyone, including ourselves or the world around us. That’s why we must embrace positive change, new ideas, and a different approach. Sometimes, this means taking a step back in order to move forward. At our organization, we prioritize innovation as a means of staying relevant and continually improving.

Luxury Meetings has been at the forefront of creating innovative products for the past 15 years. Our success hinges on fostering in-person interactions and maintaining connections between hospitality suppliers and meeting planners. That’s why, when we recognize that our current approach is no longer effective or sustainable, we don’t hesitate to pivot and explore new avenues.

Since 2009, Luxury Meetings Inc. has been facilitating connections between hoteliers, destinations, and qualified meeting and event planners. Each year, we host 75 meeting buyer events in over 50 North American markets, inviting pre-qualified meeting planners within a 45-minute drive radius of the host property to attend.

Our events are designed to be efficient and cost-effective, providing face-to-face meetings between every planner and supplier through various round-robin formats known as Speed Meetings™. These 6-8 minute sessions allow suppliers to introduce themselves, present their property, and exchange business cards with planners, giving both parties an opportunity to follow up after the event.

We are committed to inviting only high-end meeting planners who have viable and active meetings for which they are sourcing. The attending suppliers arrive by 10:00 am to set up their materials, while planners arrive between 10:45 am – 11:10 am to collect their name badges and swag bags while networking with each other and enjoying appetizers and beverages until 11:15 am when the Speed Meetings™ begin.

During the approximately 90-minute Speed Meetings™, each planner will meet with each participating supplier to see if there’s mutual interest in a longer conversation. At 1:00 pm, the Speed Meetings™ portion of the event concludes, and the luncheon begins. At 1:30 pm, a representative from the host property will speak, and we’ll announce the amount of money raised for charity and present a check to the local charity we’re supporting for that event.

At 1:45 pm, we’ll facilitate the drawing/raffle prizes, and the event concludes at 2:00 pm. Attendees depart with complimentary parking provided to the meeting planners.

At Luxury Meetings, we’re dedicated to creating rewarding and mutually beneficial relationships while having fun in the process.

Luxury Meetings extends a complimentary invitation to qualified meeting planners to participate in our events. Our gatherings bring together meeting planners/buyers from various corporations, associations, and third-party meeting management companies located in the drive market of the respective host hotel. Typically, our events host 60% corporate meeting planners, 30% third-party meeting planning companies, and 10% association meeting planners, with a maximum of 75 qualified meeting planners per event.

To attend our Luxury Meetings LIVE events, meeting planners must meet certain qualifications, including hosting a minimum of two meetings per year, each with a minimum average daily rate (ADR) of $350 per room/per night. Our rigorous vetting process ensures that only the highest quality meeting planners attend. Our team thoroughly checks and verifies each reference provided by the meeting planner to maintain the quality of attendees.

Luxury Meetings is a company that helps hotels and destinations connect with the best meeting and incentive buyers in a highly efficient manner. To participate in our showcase, hotels must be of four or five-star/diamond rating or equivalent, ensuring that they are among their select peer group and of interest to the invited planners.

The 2024 Annual Holiday Summit™ is scheduled to occur from Sunday, December 8th until Wednesday, December 11th at a prestigious AAA Five Diamond Resort. This exclusive event is INVITATION ONLY and will bring together 50 specially chosen suppliers and 100 highly-qualified meeting planners for a four-day, three-night extravaganza during the holiday season.

We are excited to announce our upcoming SuiteMeetings™ events in 2024, which are exclusive INVITATION-ONLY gatherings. Our aim is to bring together a carefully curated group of 12-15 suppliers with 30-35 qualified meeting planners who are ideally positioned to collaborate with our attending suppliers. The events are structured to provide an opportunity for our guests to network and build relationships in a relaxed environment while enjoying a private concert or sports game from a luxury suite.

Unlike our Luxury Meetings™ series, there are no rotations or time limits in SuiteMeetings™. The event is designed to allow suppliers and meeting buyers to interact freely and build meaningful and productive relationships. Every supplier gets a chance to meet with every attending meeting planner, ensuring that everyone benefits from the experience.