All shows now run from 3:00 pm – 7:00 pm Local Time.   Below is a detailed agenda that will help give you a visual of the structure of the event. 

2:00 PM – 2:30 PM – Supplier Arrival & Setup (no F&B needed at this time)

3:00 PM – 3:30 PM – Meeting Planner Arrival & Champagne toast with pass hors d’oeuvres.     This is a short reception where suppliers and planners greet, mingle, and welcome each other to the land of the living, laugh about learning to get dressed again and congratulate each other for making it through a brutal 2020.  This is a celebration of collectively bringing our meetings industry back.  

3:30 PM – 3:45 PM – Welcome remarks… Introduce the host hotel, let the General Manager welcome everyone, talk about the host hotel, and thank them for their hospitality.   We introduce the charity we will be supporting during the silent auction (Sleep in Heavenly Peace 501 (c) (3)).  After that, we then explain how the event will work, and get the Speed Meetings started between the attending meeting planners and hoteliers.

3:45 PM – 5:15 PM – Speed Meetings between Meeting Planners and Hoteliers.   Each meeting planner will spend 7-8 min with each hotel, thereby ensuring that every hotel meets with every planner.  Each planner will have a passport that they need to fill out to ensure that they have seen everyone

5:00 PM – 7:00 PM – Reception with Open Bar.  Heavy Hors d’oeuvres with one hot action station and one cold station.   Live music will be playing via a local band/instrumental whom we have partnered with a local DMC and host hotel to help facilitate.  

6:00 PM – We announce who won each silent auction item and then do the prizes for the planners that all completed their passports.  

6:30 PM – 7:00 PM – Departure.