As the saying goes “Nothing changes if nothing changes.” Therefore, if nothing changes, we stay the same. We don’t grow, evolve, prepare or improve. Ultimately, a lack of progress is not going to work—for you, and the world. We require positive change, fresh ideas, and new direction. Sometimes, it requires taking a huge step back to truly move forward.  WE CHOOSE INNOVATION.

Over the last 12 years, Luxury Meetings has been a leader in creating innovative products.  We’re a company that relies heavily on both hospitality suppliers and meeting planners to interact and stay connected.  So, when we start to feel like we’re doing something old, or what we are doing just isn’t working; or can’t work; we decide to do something new.

Virtual Meetings Series™️

Virtual Meetings Series™  is designed for individuals who wish to consistently connect with their colleagues and clients, even with a limited ability to travel and meet in person.  Originally designed out of a necessity to save planners and suppliers time, this virtual product has been pushed to the forefront due a need to stay connected, to make meaningful connections, all from the comfort of their computers.

Imagine a virtual campus where people from all over the world are interacting, meeting new people, connecting with friends, having live group conversations, while being able to move in and out of groups of people.  Ultimately having a true feeling of being able to connect even though it’s not in person.

This is what Virtual Meetings Series™️ offers our clients and partners.   Via our immersive 3D interactive platform, which took inspiration from the video gaming platforms; you will emerge into a world unlike anything the meetings industry has experienced.

Via your own self-personalized avatar, you are able to move around in a virtual world specifically designed for the Incentive Travel, Meetings, and Events (ITME) community where both meeting planners and hospitality suppliers can meet, browse, play, educate, and conduct real business.

We would like to introduce you to the inaugural set of products within our Virtual Meetings Series™️.

Virtual Meetings Showcases™️

In the spirit of our LIVE Luxury Meetings™ events, the Virtual Meetings Showcases™ will take place within our virtual world’s Team Suites. Just as a supplier would host a table at our live events, instead each supplier will have its own virtual suite, with full visual functionality and communications tools.  Suppliers and planners will engage with each other, just as they would in person.  When each appointment time is up, planners will walk their avatar to the next suite, take a break, or network with their colleagues who they will see wandering in between their pre-scheduled meetings. This amazing virtual world was created solely for our industry colleagues to connect with one another.

What’s Included in Supplier Registration:

  • Up to 36 different Hospitality Suppliers engage in 8-Minute Speed Meetings with up to 70+ different Corporate, Association, Incentive, or Third-Party Planners that are actively looking to book future group meetings.
  • Suppliers are able to have private conversations with planners in their own sponsored Virtual Suite.
  • Each private virtual suite offers suppliers the ability to display their logo on one of the office walls, as well as screen share a marketing video or talk through a PowerPoint presentation on another of the office’s walls.
  • Each private suite includes a table with up to eight chairs, which allows a single presentation meeting with multiple planners from the same corporation, association, or third-party site-selection company.
  • Suppliers will receive a DETAILED list of ALL registered meeting planners’ details. The list will be provided via email in .pdf (booklet form), along with a .xls listing all vetting questions the planners are required to answer during their show registration, which includes asking locations the customer is forecasted to source meetings for 2021/22 and beyond.

50% Covid Discounted Pricing Available Until October 1, 2020

$500 (Discounted from $1000) – Single Virtual Meetings Showcase rate
$1,200 (Discounted from $2400) – 3-Pack of Shows ($400 ea)
$2,100 (Discounted from $4200) – 6-Pack of Shows ($350 ea)

Additional Avatar Per Showcase at $150 per event
**Limit 2 Additional Avatar Representatives per event**

H³ - "Hospitality Happy Hours"

With 205,000 hotels globally having meeting space; and endless amounts of corporations that gather at hotels, resorts, destinations, there is one thing that becomes impossible when time is scarce, and distance is far: simply making personal connections.  It’s being able to fulfill the need, to say hello, and prepare to get moving again.

Within our Virtual World, we will offer several “Hospitality Happy Hours” daily for various groups and regions of people within our industry to connect and say “Hi” collectively. It’s truly a happy hour, but one that crosses all physical boundaries.

What’s Included in Supplier Registration:

  • H3 events are intimately limited to 75 people.
  • Registration is for One (1) Avatar per H3. *We suggest purchasing package pricing for greater value if organizations want registration details of aALL attending meeting planners.


Corporate Gifting Partner Trivia Nights:

Sponsored by one of our hotels, resort, destination, or gifting partners, this will be a time for all sides of the meetings industry to join for an hour of brain exercise and competition with their colleagues. Trivia will take place in our Virtual Auditorium, and themed trivia topics will vary from week to week.

Open to all sides of our industry, all participants have the chance to win great signature prizes from our sponsors. Prizes will be awarded to the leaderboard’s top challengers at each event, and are drop-shipped directly from the sponsor to the winners.

What’s Included in Supplier Registration:

  • Registration is for One (1) Avatar per Trivia Night;
  • All attendees are eligible to win prizes from some of the world’s best Corporate Gifting Partners.
  • Ability to network with the other attendees before, after, and during the breaks.
  • Have people at home? Team up and participate in the trivia together with your family.

Complimentary – Single Event for One Supplier Avatar Attendee
Please Contact Us for Pricing Related to Exclusive Trivia Night Buyouts

Corporate Gifting Partner Networking Scavenger Hunt:

Welcome your competitive spirit to be a part of the Virtual Meetings Scavenger Hunt! Your adventure is ready to go, where you and your team can explore our grand campus, solve riddles, and complete challenges to get on the leaderboard. Whether you bring your own team, or we match you with hospitality colleagues, the purpose is networking and team-building fun. Prizes from our Corporate Gifting Partners will be awarded to the winning team.

What’s Included in Supplier Registration:

  • Registration is for One (1) Avatar per scavenger hunt event.
  • All attendees are eligible to win a prize
  • Teams will include four (4) Meeting Planners and two (2) Suppliers per Team
  • The winning team will receive a prize from one of our Corporate Gifting Partners.

Complimentary – Single Supplier Scavenger Hunt Avatar
Please Contact Us for Pricing Related to Exclusive Team Building Buyouts

Luxury Meetings LIVE™:

Luxury Meetings LIVE™ (previously called Luxury Meetings Summit) has connected hoteliers and destinations with qualified meeting planners since 2009.  Annually, Luxury Meetings hosted 140 meeting buyer events across 65 North American markets.  In each event, Luxury Meetings LIVE™ secures the participation of pre-qualified meeting planners based within a short drive of the host property.  The attending suppliers and meeting buyers participate in an efficient 4-hour event, versus high-cost, time-consuming trade shows.  The format ensures that every planner meets face-to-face with every supplier in a round-robin type format, called Speed Meetings™ , This is followed by a complimentary networking luncheon and charity silent auction, while participants also receive gifts from our Global Gifting Partners, and finally participate in a site inspection of the host property.

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We will host a series of bespoke events in 2021 called SuiteMeetings™ . The objective is simple: we invite 6-8 Suppliers to network with 12-16 top-tier pre-qualified Meeting Buyers over the course of several hours while enjoying a concert or sports game all within a private suite.  Unlike our Luxury Meetings LIVE ™ series of events, there are no rotations or time limits; it’s simply a structured casual environment for suppliers and meeting buyers to develop meaningful and productive business relationships.

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Holiday Summit™:

The 2022 Holiday Summit™ will be taking place at a AAA Five Diamond Resort the 1st week of December, 2022 in the Southeast.  The 2022 Holiday Summit™ is an INVITATION ONLY event for both supplier and planners, which encompasses 100 invited suppliers and 200 invited meeting planners in which we completely take over a resort during the holiday season for 4 days and 3 nights extravaganza.

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